Standard 5 Governance and Administration
Oversees and ensures compliance with applicable laws, regulations, fiduciary obligations, written agreements, standards, and financial sustainability of the program.
- Strategic Plan or equivalent
- Whistleblower Policy (This may be included in Human Resources Policy)
- Current budget with date of adoption by governing board
- Certificate(s) of Insurance for all insurance policies
- Executive director performance evaluation form (a copy of the blank form; see also Standard 7)
- Dated signature sheet from most recent executive director performance evaluation
- Current Succession Plan for executive director position
- Statute or memorandum of understanding (MOU) that defines case assignment and acceptance, as well as working relationship with the court Bylaws
- Screening Application Form(s) (a copy of the blank form)
- Written/signed authorizations for background checks (redacted if necessary) or case management system report with completion dates
- Documentation of all background screening for volunteers, staff and members of the governing board (See Standard 5.B elements of screening
- Sample application or information packet(s) for volunteer recruitment, staff recruitment and/or governing board recruitment that contains notice about background screening requirements
- Documentation that background screening checks have been updated at least every 4 years which may include confirmation of Rap Back Service for criminal background re-checks
- Organization Chart showing management structure and lines of accountability
- For CASA/GAL programs operating under an umbrella organization, an MOU between the program and the umbrella organization
- Recruitment Plan or Matrix for governing board
- Job descriptions for members of the governing board
- Board election and screening procedures
- Documentation of orientation materials for governing board members, including Guiding Principles’ topics (Table of Contents, Agenda and/or Materials – May be included in Orientation or On-Boarding materials)
- Training and development plan for governing board
- Board Records as specified in Standard 5.G
- Board minutes reflecting review and/or updates to required plans and policies included in this standard
- Board minutes of annual meeting
- Board minutes reflecting review and adoption of annual budget
- Board minutes reflecting review and/or updates to insurance coverage
- Board minutes reflecting review and/or updates to agreement with the court (e.g. Memorandum of Understanding)
- Board minutes reflecting review and/or updates to bylaws
Downloadable Resources
- A Five Step Guide to Budget Development
- Board Application
- Board Skills Matrix
- Board of Directors Meeting Notes
- Board Orientation Checklist
- Bylaws – NM CASA Association
- Copy of STD 5 Whistleblower Policy Template
- Document Retention Destruction Policy
- Executive Director Performance Evaluation Form
- Rule 10-164 CASA
- STD 5 Whistleblower Policy Template
- Volunteer Application Template